AccuSourceHR integration for Greenhouse: mobile-first background checks, faster hiring, and compliance
Titus Juenemann •
April 2, 2025
TL;DR
The AccuSourceHR integration for Greenhouse enables recruiters to initiate and manage configurable background-check packages directly from candidate records, send mobile-first invitations, and receive completed reports inside the ATS. It suits organizations of all sizes—especially high-volume and geographically distributed teams—by reducing manual steps, improving candidate completion rates, and maintaining compliance with configurable business rules. Implementation typically involves discovery, legal sign-off, a short pilot, and a phased rollout; measure success with TAT, candidate completion, recruiter time saved, and audit pass rates. Conclusion: teams that embed background checks into Greenhouse with a vendor like AccuSourceHR gain speed, clearer audit trails, and fewer manual handoffs—pairing this with AI resume screening (such as ZYTHR) further accelerates hiring and improves early-stage selection accuracy.
AccuSourceHR’s integration with Greenhouse connects your ATS workflow to configurable, US-backed background screening and compliance checks, so initiating and tracking reports happens inside the candidate record you already use. This article explains exactly what the integration does, how it fits different company sizes and geographies, and the measurable benefits you can expect when background checks are embedded into Greenhouse. You’ll find practical setup steps, implementation checklists, KPIs to monitor, and side-by-side comparisons with generic vendors—so you can evaluate fit quickly and plan rollout with hiring managers and legal stakeholders.
At-a-glance: What the AccuSourceHR–Greenhouse integration does
- Initiate checks from Greenhouse Start background check packages directly from the candidate’s Greenhouse profile by moving the candidate to a background-check stage and selecting the package.
- Mobile-first applicant invitation Automatically sends an electronic invitation to the applicant’s mobile device to complete the applicant questionnaire and consent forms.
- Configurable packages and business rules Map multiple screening packages to roles and locations; apply custom business rules to match your compliance and HR policies.
- Status and report visibility View status updates and receive completed reports within Greenhouse, reducing the need to switch platforms for results.
- US-based client support Access fast, live support for both clients and candidates to resolve issues and accelerate report completion.
How the workflow typically runs inside Greenhouse
- Recruiter or hiring manager moves candidate stage to the configured "Background Check" stage
- Select the appropriate screening package (role/location-specific) in the dialogue
- AccuSourceHR sends a secure mobile invitation to the candidate for consent and questionnaire completion
- Screening executes (criminal, education, employment verifications, etc.) per selected package and rules
- Status updates and final reports are delivered back to Greenhouse and attached to the candidate profile
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Key features compared to the benefit they deliver
| Feature | Benefit |
|---|---|
| Configurable packages & business rules | Match checks to role requirements and local regulations; reduce false positives and rework |
| Mobile-first applicant experience | Higher completion rates and faster turnaround times from candidates |
| US-based support for clients and candidates | Faster issue resolution and improved candidate satisfaction |
| Greenhouse-native status and report delivery | Less context switching for recruiters and clearer audit trails |
| Global coverage (North America, EMEA, APAC, South America) | Consistent workflows for international hiring with region-aware checks |
Who should evaluate this integration
- High-volume hiring teams Organizations that run frequent checks (e.g., retail, hospitality, staffing) to reduce manual screening overhead.
- Companies hiring across multiple geographies Firms that need region-specific checks and a single workflow integrating global results into Greenhouse.
- Enterprises needing configurable rules Teams that require role-specific packages, hierarchical approvals, or different rules by business unit.
- Compliance-focused employers Organizations with audit requirements that need reports attached to ATS records and clear audit trails.
- Small teams wanting simpler workflows Even 1–100 headcount firms benefit by outsourcing screening complexity while keeping everything in one ATS.
Compliance and data privacy are core considerations: AccuSourceHR provides configurable business rules to align checks with local regulations and stores results in a way that supports audit requirements. Review your legal and privacy teams’ requirements for consent, retention periods, and permissible uses before configuring packages and retention settings in Greenhouse. Tip: Maintain a privacy and retention policy document that references both Greenhouse and AccuSourceHR storage/processing locations so HR, legal, and IT teams have a single source of truth for audits.
Candidate experience has a measurable impact on completion rates—mobile invitations, concise questionnaires, and clear support contacts speed return of completed forms and verifications. AccuSourceHR’s mobile-first approach and US-based candidate support help reduce drop-off, especially for hourly and remote candidates who rely on phones rather than desktops. Operationally, faster candidate response times translate directly to shorter time-to-offer, reducing hiring cycle variability.
Implementation checklist before you flip the switch
- Confirm required screening packages and map them to Greenhouse job templates
- Collect legal and IT sign-offs for data transfer and storage (include retention policies)
- Set up business rules for regional compliance and role-based exceptions
- Create candidate communication templates and test mobile invitations
- Train recruiters and hiring managers on the new stage and escalation process
- Run a pilot with a representative role to validate turnaround time and report attachments
Typical implementation timeline (pilot → full rollout)
| Phase | Estimated duration |
|---|---|
| Discovery & mapping | 1–2 weeks |
| Configuration & legal sign-off | 1–3 weeks |
| Pilot (1–2 roles) | 2–4 weeks |
| Iteration & training | 1–2 weeks |
| Full rollout | 1 week |
KPIs to measure integration value
- Turnaround time (TAT) Average hours/days from initiation to final report—expect reductions with mobile invites and support.
- Candidate completion rate Percentage of candidates who complete consent and questionnaires without follow-up; mobile-first flows should improve this.
- Time-to-hire Overall hiring lifecycle impact—shorter background-check TAT reduces offer-to-hire delays.
- Recruiter time saved Hours saved per requisition from reduced manual follow-ups and fewer platform handoffs.
- Compliance audit pass rate Number of audits or exceptions triggered—lower is better and indicates correct configuration.
Troubleshooting: common questions recruiters ask
Q: What if a candidate does not receive the mobile invite?
A: Confirm the phone number and carrier formatting, check spam filtering, and use AccuSourceHR’s candidate support to resend the invite. Also verify that the package was correctly selected and the consent flow completed.
Q: How do I handle role-specific exceptions?
A: Use AccuSourceHR’s configurable business rules to create exceptions by job template, location, or hire type; document exceptions in Greenhouse for auditability.
Q: Can I pause a check if a candidate withdraws?
A: Yes. Cancel or pause the screening package in AccuSourceHR and note the action in the Greenhouse candidate record to keep the audit trail intact.
How AccuSourceHR stacks up against a generic background vendor
| Criteria | AccuSourceHR | Typical generic vendor |
|---|---|---|
| Greenhouse-native integration | Yes — stage-driven initiation and report delivery | May require manual uploads or third-party connectors |
| Configurable business rules | High — role and region mapping available | Often limited or requires bespoke contracts |
| Candidate support | US-based support for candidates and clients | Variable; often outsourced or limited hours |
| Global coverage | Coverage across North America, EMEA, APAC, South America | Varies; may require multiple vendors |
| Implementation fees | No partner implementation fee reported | May have setup or integration fees |
Cost considerations center on per-check fees, any optional add-ons (like manual verifications), and the cost of recruiter time saved. For many teams, faster TAT and fewer manual tasks produce a net positive ROI within the first several months—especially in high-volume hiring where each hour saved multiplies across requisitions. When modeling cost, include candidate support efficiency, reduction in chase time, and the value of embedded audit trails for compliance teams.
Best practices for integrating AccuSourceHR into your Greenhouse workflow
- Start with a pilot Select representative roles and locations to validate packages, turnaround time, and candidate communications.
- Document the workflow Create an internal SOP that maps who initiates checks, who monitors status, and how exceptions are handled.
- Train hiring teams Run short training sessions focused on moving stages, interpreting statuses, and escalating candidate issues.
- Monitor KPIs weekly during rollout Track TAT, completion rates, and recruiter hours to measure early wins and adjust configuration.
- Maintain privacy & retention alignment Ensure Greenhouse retention settings and AccuSourceHR storage policies are aligned with your legal obligations.
Speed up hiring with automated resume prioritization and accurate screening
Integrate ZYTHR’s AI resume-screening alongside AccuSourceHR checks to reduce time spent reviewing resumes and improve candidate quality before background checks—save recruiter hours and increase screening accuracy with a single workflow.