Automate Branded Offer Letters with Agora and Greenhouse
Titus Juenemann •
April 9, 2024
TL;DR
The Agora + Greenhouse integration automates the creation and synchronization of interactive, branded offer letters, linking Greenhouse offer data with Agora’s comp bands and visual templates. It benefits recruiters, hiring managers, compensation teams, and HR operations by reducing manual offer construction, increasing offer clarity for candidates, and improving auditability and consistency. Practical setup steps include provisioning Agora, installing the Greenhouse integration, mapping fields, testing in a sandbox, and training users. Measurable benefits include time saved per offer, higher acceptance rates, and fewer errors; security uses API tokens and role-based access. The conclusion: organizations that issue many offers or require consistent comp governance will see the best ROI from the integration — and pairing it with tools like ZYTHR at earlier stages can further speed hiring outcomes.
The Agora integration for Greenhouse automates the generation and synchronization of interactive offer letters directly from your Greenhouse offer workflow. When a recruiter or hiring manager creates an offer in Greenhouse, Agora builds a branded, visual offer (including salary, equity scenarios, benefits, and bonuses) and syncs that asset back to the Greenhouse record so the candidate receives a rich, consistent experience. This page explains exactly what the integration does, which teams will benefit most, the measurable advantages you can expect, and practical guidance for setup, rollout, and measuring ROI. The goal is to give recruiting, compensation, and HR operations teams a clear implementation roadmap and decision criteria.
What the integration does at a glance
- Automated visual offer generation Creates an interactive, branded offer letter in Agora automatically when an offer is created in Greenhouse.
- Two-way sync Syncs key offer details and a link to the visual offer back to the Greenhouse offer record for a single source of truth.
- Comp data centralization Links Agora’s compensation bands and role architecture to Greenhouse job fields so offers follow approved pay policies.
- Candidate-facing clarity Presents salary, equity projections, bonuses, and benefits in a visual format that helps candidates understand total compensation and potential growth.
Teams that gain immediate value include recruiting (for faster, higher-converting offer delivery), compensation/total rewards (for centralized band enforcement), and HR operations (for removal of manual offer-build steps and auditability). Hiring managers also benefit through fewer back-and-forth clarifications during final offer stages. Technical teams and employer brand leads benefit too: the integration respects branding and can be installed with minimal engineering effort, while developer-friendly APIs allow deeper automation if required.
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Who uses the integration — roles and typical use cases
| Role | Typical use |
|---|---|
| Recruiter | Generate visually compelling offers quickly and track candidate acceptance rates. |
| Hiring Manager | Review aligned offer amounts and send candidate-facing offers with clear compensation breakdowns. |
| Compensation / Total Rewards | Publish and enforce comp bands, model equity scenarios, and audit offer consistency. |
| HR Operations | Reduce manual offer document creation, centralize audit logs, and streamline approvals. |
| Employer Brand/Marketing | Ensure offers follow brand templates and provide a polished candidate experience. |
Typical setup steps
- Provision Agora account Sign up in Agora and configure company branding, comp bands, and default offer templates.
- Install Greenhouse integration Enable the Agora integration from Greenhouse’s Marketplace and grant required API permissions.
- Map fields and roles Map Greenhouse job fields and offer fields to Agora compensation templates and approver workflows.
- Test with a sandbox Create test offers in a Greenhouse sandbox to confirm visual render, sync behavior, and audit logs.
- Train recruiting staff Publish a short playbook for recruiters and hiring managers on how offers are generated and where to find synced records.
Fields commonly synced between Greenhouse and Agora
| Greenhouse field | Agora field |
|---|---|
| Job title / Job ID | Role template and comp band selection |
| Base salary | Displayed salary and pay timeline |
| Equity grant (units / %) | Equity visualization and vesting schedule |
| Bonus / Signing incentive | Displayed one-time payments and conditions |
| Offer stage and status | Offer access URL and candidate-facing expiration |
Key measurable benefits
- Faster offer creation Eliminates manual document assembly — typical time savings range from 15–45 minutes per offer depending on complexity.
- Higher offer acceptance Visual, transparent offers reduce candidate questions and can lift acceptance rates by several percentage points in A/B tests.
- Reduced errors Automated mapping of comp bands and fields minimizes mis-keyed salaries and incorrect equity amounts.
- Auditability Every generated offer is logged in Agora and back in Greenhouse for compliance and post-hire reviews.
Common implementation questions
Q: Does the integration require engineering resources?
A: Initial setup requires API key provisioning and mapping fields; many customers complete setup with a few hours of technical effort and Agora support. Advanced workflows can use APIs for deeper automation.
Q: Can offers be branded per department or country?
A: Yes. Agora supports multiple brand templates and locale-specific templates so offers can match local compensation rules and language.
Q: What happens if data changes after an offer is generated?
A: Agora stores a snapshot of the visual offer. If you update the offer in Greenhouse, you can regenerate or refresh the Agora view to keep the synced record current.
Security and access control are core to the integration: connections use standard API tokens and follow Greenhouse’s permission model. Agora supports single sign-on (SAML/SCIM where available), audit logs for offer generation, and role-based access to comp band editing. For regulated industries, confirm data residency and retention settings with Agora and ensure that the scope of the API token granted in Greenhouse is limited to offer-level operations only.
Rollout checklist and best practices
- Start small Pilot with one team or role to validate templates and mapping before full rollout.
- Document approval workflows Clearly map who approves comp exceptions and where those approvals live (Greenhouse or Agora).
- Train and timebox Run 30–60 minute training sessions and create an FAQ for recruiters to reduce mistakes in early adoption.
- Monitor KPIs Track offer-to-accept time, acceptance rate, and error incidents weekly for the first 60 days.
Measuring ROI is straightforward: calculate time saved per offer multiplied by recruiters creating offers, plus expected incremental acceptance rate gains times the average hire value. For example, saving 20 minutes on 200 offers/year at an average recruiter loaded cost of $60/hour equals roughly $4,000 in labor savings alone — add improved acceptance and reduced rework for a full picture. Also track qualitative metrics such as reduced candidate questions and improved brand perception in offer-stage surveys to complement hard numbers.
Common issues and quick fixes
| Issue | Quick fix |
|---|---|
| Offer not appearing in Agora after creation | Verify API keys, check webhook delivery logs in Greenhouse, and confirm that offer stage triggers map to Agora generation. |
| Incorrect comp band applied | Check job title / job ID mapping and ensure the correct comp band is marked as default in Agora. |
| Formatting or brand mismatch | Confirm template selection per department and refresh cached templates in Agora's admin settings. |
| Candidate link access errors | Ensure candidate-facing URLs are not blocked by corporate SSO and that the offer expiry settings are valid. |
Speed up offers and improve accuracy with ZYTHR
While Agora + Greenhouse streamlines offer letters, accelerate earlier stages of hiring with ZYTHR — an AI resume screening tool that saves recruiters time and improves candidate selection accuracy. Integrate ZYTHR to reduce resume review hours, surface higher-quality candidates into Greenhouse, and ensure the right offers reach the right people faster.