Basqo integration: Connect headcount planning with recruiting and HRIS

Basqo's integration with Greenhouse connects workforce planning to recruiting operations so planned positions flow directly from plan to posting without manual job setup. For mid-sized companies that manage headcount in spreadsheets today, the integration converts planned roles into Greenhouse jobs and keeps recruiters and hiring managers aligned on hiring status and cost impact. This article explains how the integration works, which organizations benefit most, implementation considerations, measurable benefits, and practical adoption steps you can use to reduce administrative work and improve hiring accuracy.

What the integration does, in short: Basqo stores the company's planned positions and their cost implications, then either pushes a new job into Greenhouse or links a planned position to an existing Greenhouse job. Through syncing with the HRIS, Basqo also converts planned positions into active employees once an employee record exists, closing the loop between plan, hire, and on‑payroll status.

Core features of the Basqo–Greenhouse integration

• Push new job From a planned position's hiring section in Basqo, click “Push new job” to create a Greenhouse job with role title and core details copied automatically—no manual job creation required.
• Link to existing job If a role was already created in Greenhouse, use “Link to existing job” to associate the planned position with that job, preventing duplicate listings and preserving planning context.
• Hiring tracker visibility Recruiters and managers see each position’s status (planned, published in Greenhouse, or filled in HRIS) through Basqo’s hiring tracker, reducing status ambiguity.
• HRIS conversion When a new employee is registered in the HRIS, Basqo automatically converts the planned position into an active employee, updating workforce and cost reports.
• Collaborative planning Multiple managers can contribute to headcount plans in Basqo, keeping inputs centralized and auditable rather than dispersed across spreadsheets.

Integration flow and technical notes: Basqo connects to Greenhouse and to the company HRIS via API. Typical triggers include explicit user actions in Basqo (Push new job, Link to existing job) and automatic HRIS events (employee created). Field mapping is configurable for key attributes—job title, department, location—and Basqo maintains a status map so recruiters always know whether a position is planned, posted, or filled.

Who benefits most — company profiles and use cases

Top benefits for recruiting teams

• Faster job creation Create Greenhouse jobs from Basqo without manual entry, saving recruiter time and ensuring consistency with planned roles.
• Reduced duplicate jobs Link planned positions to existing Greenhouse jobs to prevent duplicate postings and confusion in candidate routing.
• Clear hiring priorities The hiring tracker surfaces which roles are high priority and whether they're already in the ATS, so recruiters focus effort where it matters.
• Accurate handover When a position moves to active in HRIS, the conversion prevents stale planned roles from lingering and misreporting headcount.

Finance and People Operations benefits: Basqo brings people costs into planning by design. Finance teams can run headcount scenarios with real FTE cost implications; people ops gains a single source of truth for open headcount, approval histories, and the downstream impact of hiring on payroll. This reduces reconciling across spreadsheets and makes monthly forecasts more reliable.

Implementation considerations and prerequisites

• API access Greenhouse API credentials and HRIS API access are required to establish automated push and HRIS event handling.
• Field mapping and governance Define which attributes transfer (title, department, location, compensation band) and who can press Push/Link to avoid permission drift.
• Regional and language settings Basqo supports English and German and is suited for EMEA and North American regions—check localization for employment law-related fields.
• No partner implementation fee Basqo lists no partner implementation fee for Greenhouse integration, but account admin setup and internal stakeholders time should be planned.

Common operational questions

Metrics to track after implementing Basqo + Greenhouse

A practical workflow example: A hiring manager adds a planned position in Basqo, including compensation band and justification. The finance approver signs off; the recruiter opens Basqo’s hiring section and clicks “Push new job” to create a Greenhouse listing. Candidates are routed and interviews conducted. Once the candidate is onboarded and the HRIS record is created, Basqo automatically converts the planned position into an active employee and updates workforce cost reports—no manual reconciliation required.

Best practices for adopting the integration

• Establish field mapping standards Agree on canonical job titles, department codes, and location identifiers before enabling push/link to avoid mismatches.
• Set clear permissions Limit who can push and link jobs to avoid accidental postings; assign an owner for plan-to-hire transitions.
• Run a staged rollout Pilot with a single department to validate mappings and audit trails before scaling company-wide.
• Measure and iterate Track the metrics above and refine governance rules and training based on actual outcomes.

Security and compliance notes: Basqo publishes a privacy policy describing data processing and offers configurable controls for what fields are synced. Given that employee and candidate data is involved, confirm your HRIS and Greenhouse data handling and any regional data residency needs, particularly if operating across EMEA and North America.