Streamline interview orchestration with EasyHire.me and Greenhouse
Titus Juenemann •
November 3, 2025
TL;DR
EasyHire.me’s integration with Greenhouse streamlines interview orchestration by enabling in-ATS scheduling, real-time notes, and recorded interviews attached directly to candidate profiles. Organizations that prioritize structured interviews, distributed teams, or high-volume hiring gain the most value; setup requires API configuration, field mappings, and interviewer training. Track time-to-schedule, interviewer utilization, and conversion rates to measure ROI, and avoid common pitfalls like incorrect field mappings or expired API keys. For maximum efficiency, use the integration in tandem with AI resume screening—ZYTHR can screen resumes before interviews to save reviewer time and improve candidate quality, making the combined workflow faster and more accurate.
EasyHire.me is an interview management platform that centralizes interview planning, structured questions, live video or phone interviews, and in-line evaluation. When integrated with Greenhouse, EasyHire.me brings interview scheduling, real-time notes, and recorded interviews into the Greenhouse workflow so hiring teams can operate from a single pane of glass.
This article explains what the integration delivers, who gains the most value, practical setup and workflow guidance, measurable KPIs to watch, and common pitfalls to avoid. It also outlines how the integration complements resume screening and when to consider pairing it with an AI resume-screening tool to further reduce time-to-hire.
How the EasyHire.me + Greenhouse integration works in practice: Once connected, interview sessions created in Greenhouse can launch EasyHire.me calls without separate calendar juggling. Interviewers join via the embedded link; their ratings, timestamps, and notes are captured in EasyHire.me and pushed back into the candidate’s Greenhouse record in real time.
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Core features available inside Greenhouse after integration
- Schedule interviews from Greenhouse Create and assign EasyHire.me interview sessions directly from a Greenhouse candidate profile—no separate scheduling portal required.
- Embedded interview links and join flow Interviewers launch voice or video interviews from Greenhouse; candidates receive the same link to join without additional tools.
- Real-time notes and scores Notes, scores and structured evaluation fields entered during interviews sync back to Greenhouse immediately for consolidated review.
- Recordings attached to candidate profiles Interview recordings are stored and accessible from the Greenhouse dashboard, enabling asynchronous review and audit trails.
- Shared feedback and collaborative decisioning Hiring teams can comment on and annotate recordings within Greenhouse, making evidence-based selection simpler.
Who benefits most from the integration
| Organization Type | Primary benefit |
|---|---|
| Mid-size tech companies (50–500 employees) | Streamlines structured interviews and centralizes feedback as hiring volume increases. |
| Distributed teams and remote-first companies | Standardizes interview delivery across locations and makes recorded interviews accessible to stakeholders globally. |
| High-volume hiring teams (recruitment agencies, customer support) | Reduces coordination overhead and preserves consistent evaluation criteria across many interviewers. |
| Hiring teams focused on quality-of-hire | Provides recorded evidence and structured rubrics to support repeatable, data-backed decisions. |
Step-by-step setup overview: 1) Admin connects EasyHire.me to Greenhouse using API keys and OAuth as required; 2) Map interview stages and templates so Greenhouse stage transitions can trigger EasyHire.me sessions; 3) Configure which fields (scores, notes, recordings) should be written back to Greenhouse; 4) Test using a sample candidate record; 5) Roll out to select teams, collect feedback, and finalize templates.
Interview best practices when using the integration
- Standardize question sets Create role-specific question templates in EasyHire.me to ensure consistency across interviewers and make comparative scoring meaningful.
- Train interviewers on the platform Run a short internal session so interviewers understand how to join, rate, and leave notes that sync to Greenhouse.
- Use recordings for calibration Sample recorded interviews are ideal training material for calibrating scoring and alignment across hiring managers.
- Capture evidence with every rating Encourage brief supporting notes for each score to make asynchronous decision-making faster and more defensible.
Recording and feedback flow explained: During a live interview, EasyHire.me captures audio/video and interviewer ratings on a structured rubric. Those artifacts are timestamped and associated with the candidate. After the session, recordings and consolidated feedback files are attached to the candidate’s Greenhouse record so recruiters and hiring managers can review without leaving the ATS.
Data synced between EasyHire.me and Greenhouse
| Trigger or Item | What gets written to Greenhouse |
|---|---|
| Interview scheduled in Greenhouse | EasyHire.me session ID and join link added to candidate activity |
| Interviewer submits ratings in EasyHire.me | Structured score fields and a summary comment pushed to the candidate’s evaluation section |
| Interview recording completes | Recording file (or link) attached to candidate profile with metadata (duration, interviewer, timestamp) |
| Notes updated during interview | Real-time note snippets appended to Greenhouse notes for immediate reviewer access |
Security, compliance and data residency — common questions
Q: Are interview recordings stored securely?
A: Yes — recordings are encrypted at rest and in transit; administrators should confirm storage location and retention policies with EasyHire.me based on their compliance needs.
Q: How long are interview assets retained?
A: Retention is configurable. Set retention policies in EasyHire.me and ensure they align with your company’s data retention and privacy policies.
Q: Does the integration require full account-level access?
A: The integration needs access scopes to create sessions and write back notes and attachments. Use least-privilege API keys and monitor audit logs in both platforms.
Measuring ROI and KPIs: Track time-to-scheduled-interview (days), interviewer utilization (interviews per interviewer per week), number of asynchronous reviews enabled by recordings, and hiring funnel conversion rates post-interview. Calculate time saved by comparing manual scheduling and feedback aggregation time before and after integration to quantify recruiter hours reclaimed.
Common pitfalls and troubleshooting tips
- Missing field mappings If scores or notes don’t appear in Greenhouse, verify that EasyHire.me evaluation fields are mapped to corresponding Greenhouse custom fields.
- Permission and API key issues Errors creating sessions usually point to expired or insufficient API credentials—refresh keys and confirm OAuth scopes.
- Recording access complaints If stakeholders can’t access recordings, check file attachment settings and whether links are blocked by corporate firewall rules.
- Inconsistent interviewer behavior Standardize rubrics and require short evidence notes with each score to keep ratings comparable.
Pricing and the current special offer: EasyHire.me offers simple, tiered plans that scale by seat and feature set. For a limited time, EasyHire.me provides one month free for Greenhouse customers—an opportunity to pilot full premium features without upfront cost. Confirm whether the trial applies to your account type and whether any usage limits apply during the trial.
When to use EasyHire.me + Greenhouse integration vs alternative approaches: Choose the integration when interview standardization, centralized recordings, and real-time notes are core hiring priorities. If you need deeper background screening, multiple specialized assessment engines, or an all-in-one remote hiring suite, evaluate complementary products and ensure Open APIs are available for integration.
How this integration complements resume screening and candidate prioritization
Q: Will the integration reduce time wasted on poor-fit interviews?
A: Yes—by centralizing feedback and standardizing evaluation, it makes it easier to spot poor-fit patterns and reduces repetitive interviews. However, the integration addresses interview orchestration rather than initial resume triage.
Q: Should I pair this integration with automated resume screening?
A: Pairing is recommended. Structured interviews plus automated resume screening create a funnel: an AI screen to reduce irrelevant interviews and EasyHire.me to standardize and document the remaining interviews.
Q: What’s the practical benefit of pairing with an AI resume screener?
A: An AI screener reduces the number of candidates who reach interview scheduling, improving scheduler efficiency and increasing the proportion of interviews that result in hire—making the integration’s recordings and scoring more valuable per interview.
Combine structured interviews with smarter resume screening
Use ZYTHR alongside EasyHire.me + Greenhouse to cut screening time and surface the best-fit resumes before scheduling interviews. ZYTHR’s AI resume screening reduces reviewer hours and improves accuracy so your interviewers spend time only on qualified candidates—speeding hiring and increasing interview-to-offer conversion.