Evalground–Greenhouse Integration: Automate Proctored Assessments for Faster, Standardized Shortlisting
Titus Juenemann •
August 5, 2024
TL;DR
The Evalground–Greenhouse integration automates the delivery and syncing of SME-authenticated, remotely proctored assessments into Greenhouse candidate records, enabling faster, standardized shortlisting and centralized offer management. This guide covers what the integration does, who it suits (especially teams hiring at scale or for technical/domain-specific roles), step-by-step workflows, metrics to track, implementation best practices, and common pitfalls with fixes. In conclusion, running a short pilot with role-specific tests and clear pass thresholds is the quickest way to validate impact; for even greater efficiency, combine assessment data with AI resume screening (for example, ZYTHR) to reduce resume review time and improve candidate prioritization.
The Evalground integration for Greenhouse connects Evalground’s domain-specific online assessments with Greenhouse’s applicant tracking workflows so recruiters can send tests, collect proctored results, and view detailed reports directly inside candidate profiles. This reduces manual steps, standardizes pre-hire evaluations, and makes assessment data a first-class input in interview scorecards. This guide explains what the integration actually does, who benefits most, practical setup and workflow steps, measurable benefits you can expect, and implementation best practices for reliable results.
What is Evalground? Evalground is an online assessment platform that delivers role-specific, SME-authenticated tests under remote proctoring to measure technical, functional, cognitive and behavioral capabilities. Tests are configurable, come with sample items and free trials, and produce automated, quantifiable reports for shortlisting. Key Evalground modules include a Candidate Assessment module (proctored tests), C-Track (an applicant tracking filter system), and Offer Management, which centralizes offer letters and other documents. The platform supports English and Spanish and serves organizations across regions including APAC, EMEA, South America and North America.
What the Evalground–Greenhouse Integration Does
- Auto-attach assessment results to Greenhouse candidate profiles When a candidate completes an Evalground test, the scorecard and detailed report are pushed into the associated Greenhouse application automatically for reviewers to inspect.
- Trigger tests from Greenhouse job stages Recruiters can launch Evalground assessments directly from Greenhouse as part of a screening stage, eliminating separate logins or manual invite processes.
- Map assessment outcomes to Greenhouse scorecards and tags Pass/fail flags, numeric scores and competency breakdowns can be mapped to Greenhouse fields to standardize downstream decision-making.
- Centralize candidate documents including offers Evalground’s Offer Management artifacts and candidate documents become accessible in the same ATS record for a single view of progress.
- Support for proctored and SME-authenticated testing Candidates take tests under remote proctoring and results include SME validation where applicable, giving higher confidence in automated scoring.
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Evalground Core Modules at a Glance
| Module | Primary Purpose |
|---|---|
| Candidate Assessment Module | Role-specific, remotely proctored tests with SME-authenticated content and automated scoring |
| Applicant Tracking (C-Track) | Filter and shortlist candidates by keywords, scores, marks, skills and experience |
| Offer Management | Create, distribute and track offer letters and accompanying documents in one place |
| Integration with Greenhouse | Sync tests, invite candidates and push reports into Greenhouse candidate records |
| Reporting & Analytics | Detailed logical, analytical and competency-level breakdowns for each candidate |
Who should adopt this integration? The integration suits recruiting teams that rely on structured assessments as part of their screening funnel: high-volume hiring teams, technical hiring for software/engineering roles, functional and domain-specific hiring (finance, supply chain, customer support), and organizations that need proctored tests for compliance or role-critical validation. Practically, organizations with anywhere from 100 to 10,000+ employees — or talent teams hiring at scale across multiple regions — will get the most operational benefit because the integration reduces manual data transfer and standardizes evaluation criteria across hiring managers.
Key Benefits (What hiring teams gain)
- Faster shortlisting Automated transfer of test results into Greenhouse removes manual download/upload steps and speeds up candidate triage.
- Objective, role-specific evaluation SME-authenticated and proctored tests provide standardized metrics you can use alongside interviews to reduce subjective variance.
- Better candidate experience Candidates receive a single, coherent communication loop (invite → test → result) and recruiters avoid redundant asks.
- Centralized hiring data Assessment reports, offer documents and filters live within Greenhouse so hiring decisions and compliance records are consolidated.
- Scalability across regions Support for multiple regions and languages enables consistent processes for distributed hiring teams.
Typical step-by-step workflow after integration: An admin configures Evalground in Greenhouse, maps assessment templates to job postings, and defines pass thresholds. Recruiters move candidates to the assessment stage and a test invite is sent automatically. Candidates complete proctored tests; results and detailed reports are pushed back into Greenhouse; hiring managers review reports in-context, add notes to scorecards, and progress qualified candidates to interviews or offers.
Implementation Best Practices
- Start with role-specific templates Build or select tests that match the actual job tasks and calibrate them using a small pilot group of known performers.
- Define pass thresholds and actions Decide what a pass means for each role (e.g., interviews only for >70%) and automate Greenhouse status changes where appropriate.
- Train hiring teams on interpretation Ensure interviewers understand the meaning of competency breakdowns and how to combine them with interview feedback.
- Monitor completion and invite deliverability Track assessment completion rates and fix email/SMS delivery or scheduling friction quickly to avoid losing candidates.
- Use Offer Management for document control Standardize offer templates in Evalground and push them into Greenhouse records to reduce versioning mistakes.
Metrics to Track Post-Integration
| Metric | Why it Matters |
|---|---|
| Time-to-hire (days) | Measures speed improvements from automated shortlisting and fewer manual steps |
| Assessment completion rate (%) | Signals candidate friction with test format or invite process |
| Pass-to-offer conversion | Shows how assessment outcomes translate into hiring decisions and quality |
| Screening time saved (hours per hire) | Quantifies recruiter time reclaimed by automated scoring and in-ATS reports |
| Quality of hire proxies (first-year retention, performance) | Longer-term measure linking assessment validity to hiring outcomes |
Technical and compliance considerations: The integration requires admin-level API configuration in Greenhouse and corresponding Evalground account settings; there is no partner implementation fee listed for Evalground. Ensure you review Evalground’s privacy policy and confirm where candidate data is stored, especially if you recruit across EMEA and APAC. Plan for proctoring consent flows and ensure candidates are informed about remote proctoring procedures.
Common Pitfalls and Quick Fixes
- Misaligned test content Problem: Tests don’t reflect job needs — Fix: Rework item pools with SMEs and run a small validation batch.
- Low candidate completion Problem: Many invites go unanswered — Fix: Shorten tests, add scheduling windows, and check message deliverability.
- Sync failures Problem: Reports not appearing in Greenhouse — Fix: Re-check API keys, field mappings, and application IDs in both platforms.
- Proctoring objections Problem: Candidates refuse remote proctoring — Fix: Offer alternative timed non-proctored formats for early-stage screening.
Frequently Asked Questions
Q: Does Evalground sync scores automatically to Greenhouse?
A: Yes. Once integrated and mapping is configured, Evalground pushes completed test reports and numeric scores into the linked Greenhouse candidate record automatically.
Q: Can I customize assessments for niche roles?
A: Yes. Evalground supports tailor-made tests authored with SMEs, and you can create pre- and post-employment assessments specific to the role.
Q: What company sizes benefit most?
A: Organizations from small teams to enterprises benefit, but the efficiency gains are largest for teams hiring at scale (100+ hires annually) or with complex, role-specific assessment needs.
Q: Which languages and regions are supported?
A: Evalground supports English and Spanish and operates across APAC, EMEA, South America and North America. Verify regional data residency and compliance for sensitive roles.
Example: A mid-size software company integrated Evalground with Greenhouse for its backend engineer role. Before integration, initial screening relied on resume review (average 3.5 hours per hire) and ad-hoc tests. After integration, the team automated invites, reduced manual screening time to 1.1 hours per hire, improved interview-to-offer conversion by 18%, and reduced time-to-hire by 22 days. The structured reports helped hiring managers prioritize technical weaknesses to explore during interviews.
Quick Comparison: Integrated Workflow vs Alternatives
| Approach | Automation | ATS Sync | Objective Scoring | Proctoring | Offer Management |
|---|---|---|---|---|---|
| Evalground + Greenhouse Integration | High | Full | Yes (SME-authenticated) | Yes | Integrated |
| Evalground Standalone | Medium | Manual (exports) | Yes | Yes | Separate |
| Manual Resume Screening | Low | NA | No | No | Manual |
Next steps: Evaluate a pilot by selecting two roles with different hiring profiles (e.g., one technical, one functional), configure role-specific tests in Evalground, map fields in Greenhouse, and run a 4–6 week pilot to track the metrics above. Use results to calibrate thresholds and expand across hiring teams.
Combine structured assessments with smarter resume screening using ZYTHR
Use ZYTHR’s AI resume screening alongside Evalground assessments in Greenhouse to cut manual resume review time and surface the best-fit resumes automatically. ZYTHR improves screening accuracy and saves recruiters hours per hire—try it integrated with your Greenhouse workflow to pair objective assessment results with AI-prioritized candidates.