Centralize Interview Recordings and Transcripts with Evidenced in Greenhouse

Evidenced’s Interview Intelligence integration with Greenhouse brings structured, recorded interviews and searchable transcripts directly into your recruiting workflow. By syncing job and candidate data, scheduling interviews inside Greenhouse, and surfacing post-interview artifacts (recordings, bookmarks, transcripts, surveys), hiring teams can review evidence efficiently and consistently without toggling between multiple tools. This article explains what the integration delivers, the teams and hiring scenarios that benefit most, and the practical steps and metrics to evaluate impact. You’ll find implementation checklists, sample workflows, privacy considerations, and measurable outcomes to help you decide whether to pilot Evidenced with Greenhouse.

What the integration does: it embeds Evidenced interview sessions and artifacts into Greenhouse workflows so interviews remain traceable to a candidate record, hiring scorecards can reference recorded evidence, and talent teams get a consolidated dashboard of interview performance. Core capabilities include HD recordings, searchable transcripts, live timing and bookmarks, question templates, and candidate-facing setup to improve attendance and readiness.

Key features you get when you add Evidenced to Greenhouse

• Video interviews and HD recordings Record interview sessions in high definition and attach them to the candidate’s Greenhouse record for later review or calibration.
• Searchable transcripts Automatic, time‑stamped transcripts let reviewers jump to key moments using keywords or bookmarks instead of rewatching entire calls.
• Live timing & bookmarks Interviewers can add bookmarks during the call to flag answers, concerns, or follow-up items tied to the exact transcript timestamp.
• Question templates and standardized flows Create reusable question sets per role so interviews remain consistent across multiple interviewers and candidates.
• Candidate setup and branded experience Candidates receive guided setup steps and branded pages to reduce no-shows and ensure their audio/video is configured before the interview.
• Post-interview surveys and insights Collect candidate feedback and reviewer analytics to understand interviewer performance and question effectiveness.
• Greenhouse synchronization Job and candidate metadata sync to Evidenced so recordings and survey results attach to the correct Greenhouse records automatically.

Who benefits most from the Evidenced + Greenhouse integration

• High-volume requisition teams Teams that conduct many interviews per week benefit from faster review cycles and reduced administrative overhead.
• Distributed or remote interviewing teams Organizations with geographically dispersed interviewers can standardize evaluation without in-person observation.
• Technical and structured interview processes Roles that require multi-stage interviews (engineering, product, sales) gain from template-driven question sets and recorded evidence for technical review.
• Hiring managers and talent partners Managers who want to review candidate answers asynchronously or calibrate interviewer scoring will find replayable evidence useful.
• Organizations needing audit trails When interview decisions require documented evidence or archival records, integrated recordings and transcripts simplify audits.

How the integration works — step-by-step

• Install and authorize Admin installs the Evidenced app in Greenhouse and authorizes API access to sync job and candidate metadata.
• Map interview stages and templates Define which Greenhouse interview stages should launch an Evidenced session and assign question templates per role.
• Schedule via Greenhouse Schedulers create interviews in Greenhouse as usual; the Evidenced session link and branded candidate setup are automatically provided.
• Conduct interview and capture artifacts During the call, interviewers record, add bookmarks, and use timing features; Evidenced saves recordings and transcripts to the candidate record.
• Review and act Interviewers and hiring managers review recordings/transcripts inside Greenhouse, complete scorecards, and use post‑interview survey feedback to refine process.

Implementation checklist (administration and readiness)

Metrics to track to measure impact

• Average review time per candidate Track time spent by hiring managers and panelists reviewing interviews before vs. after Evidenced.
• Interview-to-offer conversion rate Monitor whether structured interviewing and standardized questions improve conversion across stages.
• Candidate setup success rate Measure candidate readiness (join rate, audio/video quality) to evaluate the effectiveness of branded setup flows.
• Interviewer consistency metrics Use question-level analytics to see variance in scoring between interviewers for the same role.
• Time-to-hire and time-to-fill Reduced review cycles and faster decision-making should shorten overall time-to-hire if other factors remain constant.

Practical tips to get more value from Evidenced in Greenhouse

• Start with a narrow pilot Select one team and one role to avoid scope creep and to gather focused feedback quickly.
• Standardize one interview template per role Keep the first pilot simple — three to five core questions tied to the role’s top competencies.
• Use bookmarks during interviews Train interviewers to add 2–3 bookmarks per interview for fast playback and calibrated discussions.
• Require a short reviewer summary Ask each reviewer to submit a 1–2 sentence conclusion along with ratings to capture context beyond scores.
• Review artifacts asynchronously Encourage hiring managers to review recordings/transcripts instead of scheduling synchronous calibration meetings whenever feasible.

Sample scenario: a 250-person SaaS company needs to hire five mid-level engineers in a quarter. They pilot Evidenced by configuring a single interview template for technical screeners, training four interviewers on bookmarks and transcripts, and running a 6-week trial. The result: average technical screen review time drops from 30 minutes to 12 minutes because hiring managers watch bookmarked segments instead of full calls, and the team reduces time-to-offer by one week for that role.

Privacy and compliance considerations: Evidenced stores audio, video, and transcript artifacts that may be subject to regional data protection laws. Before rollout, confirm retention policies, access controls, and whether recordings must be deleted upon request. Verify Evidenced’s privacy policy and audit logs and document how recordings are linked to Greenhouse records so you can respond to data subject requests and internal audits.

Common questions recruiters ask about the integration

Limitations and trade-offs: Evidenced is optimized for interview capture, review, and candidate experience rather than full lifecycle ATS features. It’s not a replacement for assessment platforms that run live coding environments or proctored tests — instead, it complements those tools by providing evidence for behavioral and structured interviews. Expect initial setup and interviewer training effort; the payoff comes from faster, evidence-based decisions over time.

Simple ROI levers to calculate savings

Next steps for teams evaluating Evidenced for Greenhouse

• Define success metrics Choose two primary KPIs (e.g., review time and candidate satisfaction) to track during a 4–8 week pilot.
• Set up a focused pilot Pick one role and a small interviewer panel to validate templates, bookmarks, and workflows.
• Train interviewers Run a 30–60 minute session demonstrating recording best practices, bookmark usage, and how to leave concise review notes.
• Review and iterate After the pilot, analyze metrics, collect qualitative feedback, and tune question templates before wider rollout.