HireHunch + Greenhouse integration: Automate structured technical interviews and speed hiring
Titus Juenemann •
December 25, 2024
TL;DR
The HireHunch–Greenhouse integration connects structured technical interviews to your ATS to automate scheduling, capture evaluator evidence, and surface recommendation reports inside Greenhouse. It benefits scaling engineering teams, remote hiring processes, and any organization seeking faster, more consistent technical hiring. Key considerations include admin setup, template mappings, security and permissions, and tracking metrics such as time-to-offer and interview-to-hire conversion. Implement via a pilot, standardize templates, train evaluators, and monitor results to realize ROI. In conclusion, the integration reduces administrative work and improves hiring decision quality when deployed with clear workflows and measurement.
HireHunch’s integration with Greenhouse connects a structured technical interviewing platform to the applicant tracking workflows teams already use. It synchronizes candidate data, schedules video and live coding interviews from inside Greenhouse, and pushes HireHunch interview reports and recommendation scores straight into the candidate record — removing manual steps and centralizing hiring data. This article explains the integration’s capabilities, which teams benefit most, practical setup and workflow patterns, measurable benefits, implementation best practices, and troubleshooting tips to help hiring teams evaluate and adopt the integration efficiently.
What the integration does in one sentence: it lets recruiting and hiring teams run HireHunch technical interviews (live or recorded), score candidates with evidence-based reports, and keep those results in Greenhouse without switching tools. That includes auto-creating interview stages, syncing calendar invites, attaching HireHunch reports to Greenhouse applications, and optionally routing recommendations to hiring managers or interview panels.
Core features of the HireHunch–Greenhouse integration
- Automatic candidate sync New candidates and updated profiles in Greenhouse are sent to HireHunch so interview invites and assessment links use accurate contact and role context.
- Interview scheduling inside Greenhouse Create HireHunch interview sessions from a Greenhouse candidate page; calendar invites and virtual links are generated without leaving the ATS.
- Report attachment Completed HireHunch interview reports (scores, coding recordings, evaluator notes) auto-attach to the candidate’s Greenhouse profile for auditability and downstream decisions.
- Stage automation Progress candidates into the next Greenhouse stage based on predefined HireHunch outcomes or human reviewer decisions.
- Role-specific templates Use prebuilt HireHunch interview templates matched to Greenhouse job templates to standardize technical assessments across roles.
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| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
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4
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Not a fit |
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3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Who needs this integration
- Scaling engineering teams Teams hiring many engineers who need consistent, repeatable technical interviews that scale without multiplying coordinator workload.
- Distributed hiring and remote-first teams Organizations with remote interviewers or candidates benefit from integrated video and coding sessions and centralized records in Greenhouse.
- Hiring teams focused on speed and evidence Recruiters and hiring managers seeking faster decision cycles backed by structured evaluator scores and artifact-based evidence.
- Organizations minimizing ATS disruption Companies that require new tools to fit into existing Greenhouse workflows (no new candidate databases or manual transfers).
How common HireHunch actions map to Greenhouse fields
| HireHunch action | Greenhouse field / behavior |
|---|---|
| Create interview session | Adds interview stage with scheduled time and virtual link to candidate activity |
| Submit interview report | Attaches PDF/report link to candidate’s application and sets interviewer scorecard fields |
| Candidate declines invite | Greenhouse interview status updated; recruiter notified to reschedule |
| Automated pass/fail decision | Moves candidate to next stage or rejects per configured rules |
| Template selection | Maps to Greenhouse job template to ensure consistent evaluation criteria |
Technical setup and prerequisites are straightforward but require coordination between administrators. Typical requirements include Greenhouse admin permissions to install and configure the integration, a HireHunch admin account with API access enabled, and agreed-upon job template mappings. Network and calendar access (e.g., Google Workspace or Microsoft 365 integration) should be validated so invites and virtual links function correctly.
Recommended workflow example
- 1. Trigger interview from Greenhouse From the candidate’s Greenhouse page, select the HireHunch interview type and the appropriate role template.
- 2. Schedule and notify Set time; Greenhouse pushes calendar invites with the HireHunch virtual room and coding challenge link.
- 3. Conduct interview Interview runs in HireHunch — live or recorded — with structured rubrics and automatic artifact capture.
- 4. Evaluate and publish report Interviewers submit scores; HireHunch generates a recommendation and attaches the report to Greenhouse.
- 5. Move candidate Configured rules or recruiters update the candidate stage in Greenhouse based on the HireHunch outcome.
Common questions about integration and operations
Q: Does the integration require custom coding?
A: No — HireHunch provides an out-of-the-box connector for Greenhouse. Admin configuration is performed through the Greenhouse marketplace app and HireHunch admin settings; no custom middleware is usually necessary.
Q: Can reports be restricted to certain users in Greenhouse?
A: Yes — access control remains governed by Greenhouse user roles. Uploaded HireHunch reports appear in candidate records and respect Greenhouse visibility settings.
Q: What types of interviews are supported?
A: Live video interviews, recorded asynchronous interviews, and coding assessments with live playback are supported and captured in HireHunch reports.
Security and data privacy considerations should be addressed during setup: ensure API keys are stored securely, review data retention settings in HireHunch for candidate artifacts, and confirm that personally identifiable information (PII) handling matches company policy. Both platforms typically provide audit logs; map those logs to your compliance processes to maintain traceability of who accessed interview data and when.
Key metrics to track with the integration
| Metric | Expected impact from HireHunch + Greenhouse |
|---|---|
| Time-to-offer | Reduced by faster interview scheduling and immediate report availability |
| Interview-to-hire conversion | Improved through standardized evaluations and clearer pass/fail signals |
| Interviewer cycle time | Lowered because interview artifacts are centralized and reusable |
| Scheduling touchpoints | Fewer manual scheduling steps due to integrated calendar invites |
| Quality of hire proxies (ramp time) | Potential improvement from better-aligned role-specific assessments |
Troubleshooting checklist for common issues
- Missing report attachments Confirm the API token is valid in HireHunch settings and that the report visibility setting allows attachments to be pushed to Greenhouse.
- Calendar invites not sending Verify calendar integration credentials and check that the candidate email is correctly formatted in Greenhouse.
- Role template mismatches Revisit template mappings in both systems to ensure job codes and template names align exactly.
- Permission errors Ensure both Greenhouse and HireHunch admin users have the required scopes; reauthorize the app if permissions have changed.
Pricing and ROI considerations: evaluate the combined cost of HireHunch licenses and any Greenhouse marketplace fees against savings from reduced scheduling hours, faster hiring cycles, and lower hiring manager time spent collecting interview evidence. Estimate hourly savings for recruiters and hiring managers, then compare to platform costs to calculate payback period — many teams find ROI within a few months for high-volume technical hiring.
Implementation best practices
- Start with a pilot Run the integration for a single team or role to validate mappings, templates, and reporting before scaling.
- Standardize templates Create role-based HireHunch templates mapped to Greenhouse job templates to ensure consistent assessments.
- Train interviewers Provide short calibration sessions so interviewers use rubrics consistently and reports are comparable across evaluators.
- Monitor metrics Track time-to-offer and interview conversion weekly during rollout to catch process regressions early.
Conclusion and next steps: the HireHunch integration for Greenhouse lets technical hiring teams operate within one ATS while gaining structured interviews, recorded evidence, and automated reporting. Teams that adopt it carefully — with pilot testing, template standardization, and measurement — typically reduce administrative overhead and make faster, more consistent hiring decisions. To proceed, coordinate admins to install the connector, map templates, run a short pilot, and monitor the metrics outlined above.
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