Landing.jobs to Greenhouse integration guide: setup, mapping, security, and metrics

The Landing.jobs integration for Greenhouse automates the transfer of candidate applications and profiles from Landing.jobs into your Greenhouse ATS so recruiters no longer need to copy-paste or export/import CSVs. Every application submitted on Landing.jobs for a synced job is pushed into Greenhouse, preserving core candidate data, attachments and source attribution. This guide explains exactly how the sync works, who benefits most from using it, what to configure during setup, and measurable benefits to expect. It includes technical mapping, implementation steps, troubleshooting tips, and best practices you can use to get the most value out of the integration.

Who needs the Landing.jobs → Greenhouse integration

• In-house tech recruiting teams Recruiters hiring multiple engineering roles across locations who want a single source of truth in Greenhouse for pipeline and reporting.
• Agencies and RPOs Teams managing roles on behalf of clients that must centralize candidate records and stage progression in clients’ Greenhouse accounts.
• Companies scaling quickly Organizations increasing hiring volume where manual candidate entry becomes a bottleneck and error source.
• Hiring managers and interview panels Stakeholders who rely on consistent candidate profiles and attachments in Greenhouse to coordinate interviews and feedback.

At a technical level, the integration uses Landing.jobs APIs and webhooks to create or update candidate records in Greenhouse. When a candidate applies to a job that’s been linked between the two platforms, Landing.jobs sends the application payload to Greenhouse (candidate data, resume file, cover letter, screening answers, and job ID). The integration can be configured to map application stages and tags so applicants land in the appropriate Greenhouse pipeline stage. From an operational perspective, the integration is one-way (Landing.jobs → Greenhouse) by default: it exports candidates and their profile data into Greenhouse so hiring teams can continue their workflow all in one ATS without needing to sign in to Landing.jobs for every step.

Typical field mapping between Landing.jobs and Greenhouse

Key benefits at a glance

• Save recruiter time Automate candidate imports and eliminate repetitive data entry so teams spend more time evaluating candidates and less time on admin.
• Reduce data errors Automatic field mapping preserves email, attachments and answers consistently, removing transcription mistakes from manual entry.
• Faster time-to-hire Candidates appear in your Greenhouse pipeline instantly, enabling quicker screening, scheduling, and feedback collection.
• Centralized reporting All candidates and source metrics live in Greenhouse, enabling accurate funnel analytics and source attribution for Landing.jobs traffic.
• Improved candidate experience Faster responses and consistent communications from your ATS reduce candidate drop-off and confusion.

Implementation typically takes a short configuration session: enable the Landing.jobs integration in your Greenhouse account, authenticate via API keys or OAuth, and map job IDs between platforms. Landing.jobs provides a self-service or assisted setup to ensure jobs are linked correctly and webhooks are active. Plan a short verification step where you submit test applications to confirm that attachments, screening answers and job matching behave as expected. This validation prevents mismatches and ensures recruiters see candidates in the right stages immediately after going live.

Prerequisites and configuration tips

• Administrative access You need Greenhouse admin rights and Landing.jobs job admin/owner privileges to authorize API access and link jobs.
• Linked job IDs Ensure Landing.jobs job postings are linked to the correct Greenhouse job IDs so applications map to the intended vacancy.
• Decide stage mapping Define which Greenhouse stage new Landing.jobs applicants should land in (e.g., 'New', 'Screening') and map it during setup.
• Screening question handling Create corresponding custom fields or scorecard sections in Greenhouse for any Landing.jobs screening answers you want to preserve.
• File size & formats Confirm allowed resume formats and size limits on both platforms to avoid failed uploads.

Common questions about the integration

Security and compliance should be part of the setup checklist. Ensure API keys are stored securely, limit scopes to only the permissions required for candidate creation, and retain logs of webhook events. For organizations operating under GDPR, confirm lawful basis for processing and set appropriate retention policies in Greenhouse and Landing.jobs. Audit access controls so only authorized recruiters can view or export candidate data. Regularly rotate API credentials and document the integration endpoints for your security team.

Troubleshooting checklist (fast wins)

• No candidates arriving Check webhook status, API key validity, and that the Landing.jobs job is linked to the correct Greenhouse job ID.
• Missing attachments or answers Validate file format and size, and confirm that screening question fields are mapped to corresponding Greenhouse custom fields.
• Duplicate records Verify deduplication rules in Greenhouse and confirm the integration sends the same external candidate ID consistently.
• Incorrect stage placement Revisit stage mapping settings and test with a sample application to confirm the selected target stage.

Metrics to track after enabling the integration

Best practices to maximize ROI include: mapping screening answers to Greenhouse fields so scorecards are pre-populated, setting automation rules for automatic outreach templates, and training hiring managers to use Greenhouse workflows now that candidate data arrives there seamlessly. Schedule a weekly audit during the first month to catch edge cases and confirm source attribution is accurate for reporting. Also maintain a short SOP describing how to handle applicants that land in incorrect stages or need to be re-routed back to Landing.jobs for additional steps. Clear owner responsibilities prevent candidate cold spots and ensure the pipeline stays current.

Example workflow: a recruiter posts a Senior Backend Engineer on Landing.jobs and links the posting to a Greenhouse job. Within minutes of a candidate applying, their CV, screening answers and LinkedIn URL appear in Greenhouse under 'New'. An automation sends a scheduling link to qualified applicants and the recruiter reviews a pre-populated scorecard. The result: the recruiter processes 30–50% more applications per day, reduces manual entry errors, and shortens the median time-to-interview. This example illustrates the compound value: less admin for recruiters, faster candidate outreach, clearer analytics for hiring managers, and an overall smoother candidate journey from application to offer.