Nexxt Candidate Search integration for Greenhouse: Setup, workflows, and ROI
Titus Juenemann •
October 21, 2024
TL;DR
This guide breaks down the Nexxt Candidate Search integration for Greenhouse: what it does, who should use it, core capabilities, and real workflows. It explains the three search modes, export mechanics, implementation steps, common pitfalls, and the metrics to track to measure ROI. In conclusion, the integration reduces manual handoffs between sourcing and ATS management, expands access to passive candidate pools, and when implemented with good field mapping and governance it speeds time-to-screen and improves candidate pipeline quality.
The Nexxt Candidate Search integration for Greenhouse connects Nexxt’s expansive talent database directly to your Greenhouse account so sourcers and recruiters can find and export high-quality candidates without manual copy-paste or CSV juggling. It consolidates three search modalities — AI-enhanced matching, keywords, and fielded search — and lets you export profiles straight into jobs or prospect pools, streamlining the handoff into your ATS workflow. This article explains how the integration works, who benefits most from it, and the practical, measurable advantages it delivers. It includes configuration tips, sample workflows, KPIs to track, and limitations to watch for so teams can evaluate whether Nexxt + Greenhouse fits their sourcing stack and hiring cadence.
Core capabilities of the Nexxt–Greenhouse integration
- Access to a large candidate pool Search 100+ million profiles across the Nexxt Talent Ecosystem plus aggregated public profiles from the open web to broaden sourcing reach.
- Three search modes Use AI-enhanced matching, keyword search, and fielded search either on their own or in combination for precise target audiences.
- Direct export to Greenhouse Export candidates from Nexxt candidate detail pages into Greenhouse jobs or prospect pools with a single action.
- Saved searches and alerts Save searches, automate alerts for new matches, and reduce repeated manual queries for ongoing requisitions.
At a practical level the integration reduces friction between sourcing and applicant tracking: sourcers can assemble a set of matched profiles and push them into Greenhouse while preserving notes and essential profile fields. That reduces manual re-keying and speeds time-to-screen for hiring managers. Because Nexxt aggregates public profiles, teams can expand their candidate pool quickly for hard-to-fill roles; and because exports are direct, Greenhouse maintains a single source of truth for candidate status, interview scheduling, and pipeline analytics.
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Feature vs. Outcome — What each capability delivers
| Feature | What it delivers |
|---|---|
| AI-enhanced matching | Surfaces candidates with the highest contextual fit based on skills, experience, and inferred role fit, shortening shortlist creation. |
| Fielded search | Enables precise boolean-like filters (title, location, years of experience) so sourcers avoid noisy results. |
| Public profile aggregation | Gives access to passive candidates who may not be in traditional ATS databases or job board pools. |
| One-click export | Cuts manual steps for transferring candidate data into Greenhouse, lowering time-to-interview. |
Who should consider this integration
- Enterprise and high-volume hiring teams Organizations that regularly open many roles benefit from automated sourcing and bulk exports.
- Talent acquisition teams focused on passive sourcing Sourcers seeking candidates not actively applying will use Nexxt’s aggregated public profiles to expand reach.
- Staffing agencies and contingent recruiters Agencies that need rapid lists of qualified candidates for multiple clients can speed delivery into Greenhouse.
- Small recruiting teams with limited sourcing bandwidth Teams that cannot afford large sourcing operations get AI-assisted candidate matches to prioritize outreach.
How search types differ and when to use each: AI-enhanced matching is best when you want the system to rank candidates by contextual fit — useful for broader searches where skill patterns matter. Keyword search is ideal for precise term matches (e.g., a specific certification or proprietary tool). Fielded search excels when you need strict constraints like location, company size, or exact titles. Combining modes delivers the strongest results: use fielded filters to limit scope, keywords to anchor must-haves, and AI matching to prioritize the resulting list by likely fit.
Best practices when exporting candidates into Greenhouse
- Map fields consistently Before mass exports, verify that Nexxt profile fields align with Greenhouse custom fields to avoid data loss.
- Use prospect pools for passive outreach Export passive profiles into prospect pools first for staged outreach rather than converting to active applicants immediately.
- Deduplicate proactively Run quick duplicate checks to prevent multiple records for the same person across Greenhouse.
- Document your workflow Create a short SOP that describes which searches, exports, and follow-up templates sourcers should use.
Sample workflows using Nexxt + Greenhouse
| Workflow | Benefit |
|---|---|
| Targeted role hire — Export shortlisted candidates to job | Immediate handoff to recruiters and hiring managers with interview scheduling in Greenhouse. |
| Talent pipelining — Export to prospect pool | Build a curated pool for nurture campaigns and future requisitions without cluttering active pipelines. |
| High-volume outreach — Bulk exports for screening campaigns | Scale outreach while maintaining tracking and status updates in Greenhouse. |
Common questions about the integration
Q: Do exported candidates retain source data?
A: Yes — key provenance fields and notes can be retained during export so recruiters know the candidate’s origin and matching rationale.
Q: Are public profiles subject to privacy constraints?
A: Publicly aggregated profiles are accessible for sourcing, but teams must follow applicable privacy regulations and Nexxt’s privacy policy when contacting candidates.
Q: Can saved searches be automated to alert sourcers?
A: Yes — the integration supports saved searches with matching alerts so new candidates are surfaced automatically.
Q: Is there an implementation fee?
A: According to the integration details, there is no partner implementation fee, though subscription terms with Nexxt apply.
Metrics to track to evaluate impact: measure time-to-fill for roles using Nexxt exports versus baseline roles, conversion rate from outreach to interview, and the percentage of sourced hires versus inbound applicants. Also track operational metrics like time spent per shortlist and duplicate creation rate to quantify efficiency gains. Combine ATS data (from Greenhouse) and Nexxt activity logs to produce before-and-after comparisons. Improvements in accuracy (higher interview-to-offer rate) and reduced sourcing hours are strong evidence of ROI.
Limitations and considerations before adopting
- Data freshness Public profiles may not always reflect the most current contact information; validate before outreach.
- Duplicate management Aggregated sources can produce duplicates; prepare deduplication rules in Greenhouse.
- Permission and compliance Ensure outreach complies with local regulations and that candidate consent expectations are satisfied.
- Cost vs. usage Match subscription costs to expected sourcing volume — large pools deliver more value for high-volume teams.
Implementation tips: coordinate with your Greenhouse admin to set field mapping and permissions before the first export. Run pilot exports with a small set of test profiles to verify field integrity and workflows. Train sourcers on saved search templates and alert management so the team minimizes signal noise from automated matches. Consider staging the integration rollout by team or role type, so you can refine search templates and deduplication procedures with a smaller group before scaling across the enterprise.
Example roles and sourcing strategies that perform well
- Software engineering (specialized skills) Use fielded search for languages/stack and AI matching to surface candidates with relevant project patterns and similar role titles.
- Sales (quota-driven, location-flexible) Keyword search for industry-specific terminology and public profiles to find candidate activity signals (opens, achievements).
- Remote and distributed roles Leverage public profile aggregation to find candidates open to remote work and export to Greenhouse prospect pools for nurturing.
- Niche or rare skillsets Combine all three search modes and save alerts to catch newly indexed profiles matching rare criteria.
Security and privacy pointers: review Nexxt’s privacy policy and standardize your contact templates to include opt-out language and clear purpose statements. Ensure Greenhouse roles and permissions limit who can export candidates and who can modify mapped fields. Keeping a documented audit trail of exports and outreach helps with governance and troubleshooting.
Accelerate candidate screening with ZYTHR
Use ZYTHR’s AI resume screening alongside Nexxt + Greenhouse to cut resume review time and improve screening accuracy. ZYTHR filters and ranks exported candidates automatically so recruiters focus on the best fits — saving hours per requisition and increasing interview-to-offer rates.