StepStone (ATSi Apply) integration: route applications into Greenhouse, reduce drop-off, and speed hiring with AI screening
Titus Juenemann •
March 5, 2025
TL;DR
This article explains how the StepStone (ATSi Apply) integration routes candidate applications and profile data directly into Greenhouse to reduce application friction, lower drop-off, and eliminate manual imports. It covers technical prerequisites, feature highlights, data types transferred, best practices, KPIs to monitor, and troubleshooting tips; the conclusion is that enabling this integration increases completed applications and operational efficiency, and pairing it with an AI screening tool like ZYTHR further accelerates hiring by saving recruiter time and improving resume review accuracy.
StepStone’s integration with Greenhouse connects job board applications directly into your Greenhouse ATS so candidate data flows cleanly from apply to your hiring pipeline. The integration reduces duplicate data entry by pre-filling application forms for jobseekers on StepStone properties, lowering friction and application drop-off. This article explains how the integration works, who benefits most, the measurable advantages to recruitment operations, technical prerequisites, and practical best practices for maximising candidate capture from StepStone job boards.
At a high level, StepStone’s ATSi Apply acts as a bridge: when a candidate applies through a StepStone job ad, their contact details, CV/resume data, and application responses are mapped and pushed directly into Greenhouse. That means fewer lost applicants, more complete candidate records, and fewer manual imports for recruiting teams.
Key Features of the StepStone → Greenhouse Integration
- Seamless form pre-fill Candidates who already have profiles on StepStone don’t need to re-enter common fields; the integration pre-fills name, contact, employment history snippets, and CV metadata into the Greenhouse application.
- Direct ATS submission Applications land straight into Greenhouse as candidate records and applications — no manual export/import steps, CSV handling, or email parsing required.
- Custom field mapping Recruiters can map StepStone application fields to Greenhouse custom fields so survey responses and role-specific questions are preserved.
- Reduced application drop-off Shorter apply flows and auto-filled data lower abandonment rates, improving candidate conversion for active job ads.
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Before vs After Enabling the StepStone Integration
| Without Integration | With StepStone + Greenhouse |
|---|---|
| Candidates manually enter details on each job board and ATS forms | Candidates are pre-filled and submit once; data goes directly into Greenhouse |
| Recruiting teams export CSVs or copy/paste candidate details | Applications appear in Greenhouse automatically with mapped fields |
| Higher percentage of incomplete applications and drop-offs | Lower drop-off and higher completed application rate |
| Longer time-to-hire due to manual processing | Faster review cycles because candidate records are ready in ATS |
| Inconsistent field data and more parsing errors | Consistent, mapped fields reduce parsing errors and manual clean-up |
Who should enable this integration? The prime beneficiaries are mid-market to enterprise employers who recruit volume roles or specialised professionals through StepStone networks and already use Greenhouse as their ATS. Talent acquisition teams, recruitment shared services, and hiring managers focused on reducing time-to-interview will see the most operational impact.
Typical Use Cases That Gain Immediate Value
- High-volume hiring (e.g., customer service, retail) Large numbers of applicants mean even small reductions in drop-off translate to substantial increases in hires; automation saves recruiters hours of processing.
- Hard-to-fill specialist roles Ensuring every interested specialist completes the application improves reach when candidate pools are smaller.
- Centralised recruiting teams Teams that manage multiple markets or brands using the StepStone family of sites gain consistent data flow into a single ATS.
Common Questions and Straightforward Answers
Q: Does the integration require custom development?
A: No—if your organisation already uses StepStone job boards and Greenhouse, the integration can be switched on via StepStone/ATSi Apply and configured through field mapping, without heavy custom dev.
Q: Will candidate files (resumes/CVs) be attached?
A: Yes. Resumes uploaded on StepStone are typically transferred into the Greenhouse application as attachments or links depending on your Greenhouse configuration.
Q: Can response data from StepStone surveys map to Greenhouse custom fields?
A: Yes — the integration supports mapping of StepStone question responses to Greenhouse custom fields so you retain structured candidate information.
Technical setup and prerequisites are straightforward: you need an active Greenhouse account with API access and a relationship with StepStone (or one of its job boards). StepStone or ATSi Apply will coordinate API credentials, field mapping, and test submissions to verify the flow before going live.
Best Practices to Maximise Candidate Capture
- Map essential fields first Start by mapping name, email, phone, resume, and work history. Add custom fields later to avoid blocking launches.
- Keep apply flows short Limit extra screen questions to role-essential items; unnecessary questions increase abandonment.
- Test with live candidates Run end-to-end tests using varied candidate profiles to confirm attachments, custom fields, and source tracking are correct.
- Monitor job-board-specific settings Different StepStone brands may expose different profile fields — check each job board used for consistency.
Data Types Transferred and Why They Matter
| Data Type | Why It Matters |
|---|---|
| Contact details (name, email, phone) | Enables recruiter outreach and interview scheduling without manual lookups |
| Resume/CV files or parsed content | Provides immediate visibility into skills and experience for screening |
| Employment history and education fields | Supports qualification checks and shortlisting |
| Custom application responses | Delivers role-specific answers that can be used for automated screening or scoring |
| Source attribution (which StepStone brand/job ad) | Helps measure channel performance and ROI of job ads |
Privacy and compliance: candidate consent and local data protection rules remain essential. The integration transmits candidate data via APIs, so ensure your StepStone job posts include the correct privacy notices and that your Greenhouse account is configured to store data in accordance with your legal and retention policies (for example, GDPR requirements in EEA markets).
KPIs to Track After Enabling the Integration
- Completed application rate Measure the percentage of started applications that finish; expect improvements once pre-fill reduces friction.
- Time-to-screen Track how much faster candidates enter the ATS and reach the screening stage.
- Source-to-hire conversion Compare hires per job ad before and after to quantify the ROI of enabling StepStone integration.
- Manual processing time saved Estimate recruiter hours reduced from manual data entry, parsing, and imports.
Example scenario: a company running 200 ads per month on StepStone sees a 15% improvement in completed applications after enabling the integration. If average completed applications rise from 100 to 115 per month and conversion-to-hire stays steady, that means more qualified candidates in Greenhouse with the same ad spend — plus roughly 5–10 hours saved weekly in manual candidate processing for recruiters.
Troubleshooting and Support Steps
Q: I’m not seeing resumes attached in Greenhouse — what next?
A: Confirm file transfer settings during integration setup and check whether StepStone sends files as attachments or links; re-run test submissions and review API logs with StepStone support.
Q: Custom fields are empty in Greenhouse
A: Verify field mapping in the integration configuration. Ensure the StepStone field keys match Greenhouse custom field identifiers and re-sync mapping after changes.
Q: Who to contact for activation?
A: If you already use StepStone and Greenhouse, contact StepStone/ATSi Apply at the provided support channel to enable the integration and request assistance with field mapping.
Speed Up Screening with ZYTHR — After Integration
Enable StepStone → Greenhouse to capture more applicants, then use ZYTHR to automatically screen and rank those resumes inside Greenhouse. ZYTHR saves recruiter time and improves review accuracy by prioritising candidates based on skills and fit — so you get faster, more reliable shortlist decisions from the increased applicant flow.