Vetty + Greenhouse Integration: Centralize Background Screening in Your ATS

The Vetty integration for Greenhouse connects background screening directly to your ATS workflow so hiring teams can order, monitor, and act on checks without leaving Greenhouse. This guide explains what the integration does, who benefits most, and the measurable operational improvements organizations typically see. You’ll get practical setup and configuration notes, recommended workflows, troubleshooting checks, and the KPIs to track after deployment. The focus is on objective, actionable guidance for talent acquisition, HR ops, and hiring managers evaluating or implementing Vetty within Greenhouse.

What the Vetty + Greenhouse integration does

• Order background checks from the ATS Create Vetty screening requests directly from a Greenhouse candidate profile or stage action, eliminating double entry and manual file uploads.
• Sync candidate data automatically Personal details, role, and contact information flow from Greenhouse to Vetty via secure API to reduce input errors and speed order placement.
• Invite candidates to Vetty Verified Profile Vetty sends candidates a self-service verification link to upload documents and complete consent forms, keeping the process candidate-centric and transparent.
• Status updates and results pushed back Real-time status updates and completed reports are mapped into Greenhouse so recruiters see progress and can gate hiring decisions on completed checks.
• Compliance engine and alerts Vetty’s built-in rules flag jurisdictional restrictions and generate compliant actions or red flags that are visible to hiring teams in Greenhouse.
• Document storage and audit trail Background reports, candidate consent records, and communications are retained with an audit trail for compliance and future review.

Implementation is a combination of configuration in Greenhouse and Vetty: exchange API keys, configure webhook endpoints, map candidate fields and screening packages, and choose which Greenhouse stage or custom action should trigger an order. The integration supports both automatic and manual ordering, letting teams start with a controlled pilot and expand automation as confidence increases. On the technical side, expect to set up an API credential in Vetty, create a Harvest API key in Greenhouse with appropriate permissions, configure webhook endpoints to receive status callbacks, and test end-to-end ordering using a sandbox candidate before going live.

Manual background screening vs Vetty integrated with Greenhouse

Who needs the Vetty + Greenhouse integration

• High-volume hiring teams Organizations that process dozens to thousands of checks monthly will reduce manual effort and scale without adding headcount.
• Regulated industries Healthcare, finance, transportation, and education employers that must adhere to state or federal screening requirements benefit from Vetty’s compliance rules.
• Distributed and remote hiring Companies hiring remote employees across jurisdictions gain consistent, legally defensible screening workflows and centralized reporting.
• Teams focused on candidate experience Recruiters who prioritize transparency and faster candidate actions will use Vetty’s Verified Profile to reduce candidate confusion and drop-off.
• HR teams integrating onboarding systems When background checks need to feed HRIS or onboarding platforms, integration reduces duplication and accelerates new-hire setup.

Key benefits are operational and measurable: average order time drops from minutes of manual entry to seconds, error rates fall because of structured field mapping, and visibility increases—reducing time-to-offer or time-to-start. Teams commonly report a 20–50% reduction in administrative time for screening workflows after full adoption. Beyond time savings, improved compliance handling reduces legal exposure by enforcing jurisdictional rules, and candidate-centric workflows reduce withdrawal rates caused by confusing or opaque screening processes.

Common implementation and operational questions

Best practices for configuration and workflows

• Map fields deliberately Only map the fields you trust from Greenhouse and validate formats to avoid failed orders; use custom fields for screening-specific data like hire type or client codes.
• Place screening trigger at the right stage Trigger checks at a consistent stage (e.g., Offer Accepted or Background Check stage) to avoid premature orders or candidate confusion.
• Start with a pilot Run a controlled pilot with a subset of users or roles to validate packages, turnaround times, and candidate messaging.
• Use conditional packages Configure package rules so different roles or jurisdictions trigger appropriate checks automatically to stay compliant and reduce manual selection errors.
• Train recruiters and hiring managers Short, role-specific training reduces support tickets—cover how to trigger orders, read status indicators, and interpret Vetty’s compliance flags.

Candidate experience is a competitive differentiator. The Vetty Verified Profile gives applicants a single place to complete consent, upload documents, and track progress, reducing follow-up calls and email back-and-forth. Color-coded status indicators and clear action items lower candidate confusion and speed response times, which in turn reduces fall-through between offer and start.

Supported background check types and common use cases

Key KPIs to track after deployment

• Time from order to results Measures operational speed and identifies bottlenecks by package or jurisdiction.
• Percent of orders placed automatically Reflects adoption of the integration and reduced manual work.
• Candidate completion rate Tracks how many invited candidates complete Vetty Profile steps without manual follow-up.
• Adverse action cycle time Time to resolve or communicate issues when a report triggers a potential hire decision—important for legal defensibility.
• Screening cost per hire Operational cost including vendor fees and internal admin time; helps calculate ROI.

Security, compliance, and data privacy are core to any background screening integration. Confirm encryption in transit and at rest, data retention and purge policies, consent capture and storage, and vendor certifications such as SOC 2. Since screening touches state and federal rules, review how Vetty’s compliance engine handles jurisdictional nuances and whether it provides audit logs and exportable records for legal review.

Troubleshooting checklist for common issues

Selecting a background screening vendor and integrating it with your ATS is both a technical and operational exercise. Prioritize vendors with robust API documentation, responsive in-country support, clear SLAs, and the ability to pilot. Measure results against the KPIs above and iterate on mappings, messaging, and triggers to fully realize efficiency and candidate experience gains.