Welcome to the Jungle + Greenhouse integration guide: automate job publishing, preserve employer branding, and track source data

Welcome to the Jungle (WTJ) and Greenhouse integrate to streamline employer branding, job distribution, and candidate routing. The integration connects WTJ’s content-rich employer profiles and targeted job distribution with Greenhouse’s ATS record-keeping and interview workflow so teams post consistent, trackable jobs without duplicating work.

At a glance: the integration automates job posting from Greenhouse into Welcome to the Jungle, preserves brand content, and syncs application sources back into the ATS. That reduces manual posting time, centralizes candidate source data, and maintains a single source of truth for active openings.

How the integration works (high-level)

• Single-click job distribution Create the job in Greenhouse, select WTJ as a distribution channel, and push the posting live without manual copy/paste.
• Field mapping and templating WTJ pulls mapped fields (title, description, location, team) from Greenhouse so postings use your canonical job data and employer-brand copy.
• Source tracking into Greenhouse Applicants who apply through WTJ are labeled with WTJ source metadata in Greenhouse, enabling accurate source-of-hire reporting.
• Two-way status sync When a job closes in Greenhouse, the integration can automatically unpublish the WTJ posting to prevent stale listings.

Key benefits

• Faster time-to-post Reduce manual posting and approvals by automating distribution — post jobs in minutes instead of hours or days.
• Consistent employer brand Keep job pages consistent with your WTJ company profile and media, improving candidate perception and click-through rates.
• Improved analytics Capture WTJ as a discrete source in Greenhouse to measure candidate quality and conversion by channel.
• Lower administrative overhead Eliminate duplicate work for recruitment marketing and TA operations by maintaining one canonical job record in Greenhouse.
• Reduced errors Field mapping prevents mismatches in location, team, or job family that can cause misrouting or incorrect labor categorization.

Who should consider the WTJ + Greenhouse integration

• Recruiting teams at scaling companies Organizations posting many roles across offices will benefit from automation and centralized job control.
• Recruitment marketing teams Teams that invest in employer-brand content on WTJ can ensure that paid and organic job traffic uses the same messaging.
• Agencies and RPOs using Greenhouse Service providers can streamline multi-client workflows by syncing postings and capturing source data for reporting.
• Technical hiring teams Developer and engineering hiring often requires quick updates and clear employer-brand context — automation reduces lag and inconsistency.

Prerequisites before you connect WTJ and Greenhouse

Step-by-step integration checklist

• Generate API token in Greenhouse Create or use a service account with narrow permissions and copy the API token for WTJ configuration.
• Provide token and company ID to WTJ Enter the token in the WTJ dashboard and map the Greenhouse account to your WTJ company profile.
• Map job fields and default templates Define which Greenhouse fields populate WTJ job title, description, location, and visibility settings.
• Enable status sync and source tagging Configure webhooks so job openings and application source metadata flow back into Greenhouse.
• Test with a staging job Publish a non-public test job to verify mapping, branding, and source labeling before going live.

Common field mappings between Greenhouse and WTJ

Best practices for job distribution: standardize job templates in Greenhouse to include a short summary optimized for WTJ listings, add a clear office-level location rather than 'remote' where possible, and maintain a media library (photos, team videos) on WTJ to enhance candidate engagement. Regularly review live postings to ensure changes in Greenhouse propagate correctly.

Practical use cases and examples

• Speed up campus hiring University recruiters can publish multiple early-career roles simultaneously and track which campuses drive applicants via WTJ analytics in Greenhouse.
• Brand-first senior hires Senior roles with extended descriptions and video content supply richer context on WTJ while Greenhouse remains the single record for candidate progression.
• Localized office campaigns Multi-office companies can use WTJ’s geographical filters while mapping each posting back to the correct Greenhouse office for payroll and compliance.

Metrics to track after activation

• Time-to-post Measure time from job creation in Greenhouse to live WTJ posting to quantify operational improvements.
• Applications per posting (by source) Compare WTJ-originated applications vs. other boards to understand channel efficiency.
• Qualified applicant rate Track the percentage of applicants who pass initial screening to evaluate candidate fit from WTJ.
• Source-to-hire conversion Attribute hires back to WTJ in Greenhouse to calculate cost-per-hire and ROI of employer branding efforts.

Troubleshooting: common issues and fixes

Security and compliance: data exchanged between WTJ and Greenhouse should use encrypted channels (HTTPS/TLS), scoped API tokens, and role-based permissions. Retention policies for applicant data must be configured within Greenhouse and reflected in WTJ settings if candidate data is stored or transferred. For organizations operating in regions with data protection regulations, confirm vendor contracts include required data-processing terms.

Simple ROI example (annualized)

Real customer scenario: A mid-size SaaS company consolidated job posting processes by linking Greenhouse to WTJ. They reduced time-to-post from 48 hours to under 3 hours on average, increased WTJ-originated applications by 30% after adding employer-brand media, and improved source attribution, leading to clearer decisions about channel spend.

Integration vs. alternatives

Next steps checklist to get value quickly

• Confirm accounts and permissions Ensure WTJ and Greenhouse admins are aligned and API access is available.
• Define field mappings and publish rules Document how titles, locations, and departments map between systems.
• Run a staged test Publish a single test job and validate source tagging, content display, and status sync.
• Train stakeholders Provide 30–60 minute training for TA operations and recruitment marketing on the new flow.
• Monitor and iterate Track the metrics listed earlier and adjust templates and mapping monthly for the first quarter.