Workvisa and Greenhouse Integration: Automate LCA Filing and Immigration Workflows
Titus Juenemann •
April 25, 2025
TL;DR
Integrating Workvisa with Greenhouse centralizes immigration workflows—enabling pre-hire assessments, automated LCA filing via intraLCA™, PAF and notice automation, and consolidated document management. The integration benefits recruiters, in-house and external counsel, and companies that frequently hire foreign talent by reducing manual data entry, shortening filing timelines, and improving audit readiness. Implementing the integration requires API configuration, role setup, and a brief pilot, and organizations should track metrics such as LCA turnaround time and time-to-hire to quantify impact. While automation reduces predictable administrative work, legal oversight remains essential for complex cases; combined with an AI resume screener like ZYTHR, teams can prioritize candidates who require sponsorship more efficiently and improve overall hiring accuracy.
Workvisa’s integration with Greenhouse connects recruiting workflows to immigration case management so employers can identify, assess, and advance candidates who require sponsorship without leaving the ATS. The integration surfaces pre-hire immigration assessments, automates Labor Condition Application (LCA) tasks via intraLCA™, and centralizes documents and status updates to reduce manual handoffs between recruiting, HR, and legal teams. This article explains the integration’s core features, describes the organizations and roles that benefit most, outlines a practical implementation path, and highlights measurable benefits you should expect once the integration is in production.
Core capabilities of the Workvisa — Greenhouse integration
- Pre-hire immigration assessments Request candidate-specific eligibility reviews directly from a Greenhouse candidate profile. Choose assessments from Workvisa’s legal team or route to your retained counsel through the Workvisa platform.
- Automated LCA filing (intraLCA™) Generate, post, and submit Labor Condition Applications with an automated workflow that reduces manual data re-entry and accelerates submission to the Department of Labor portal.
- Public Access File (PAF) and notice posting automation Automatically create and maintain PAFs, post required job notices on Greenhouse job boards, and store records in a centralized, auditable location.
- Document and matter management Collect required immigration documents, track case status, and store evidence in one platform with configurable fields and matter-level organization.
- APIs, SSO and security Integrates through secure APIs, supports single sign-on and multi-factor authentication, and offers role-based access to limit visibility to sensitive immigration data.
- Reporting and analytics Custom reports track time-to-file, time-to-onboard, outstanding documents, and compliance metrics to guide resource allocation and process improvements.
Pre-hire immigration assessments in Greenhouse are designed to be low-friction: a recruiter or hiring manager flags a candidate who needs sponsorship and selects the assessment option from the candidate’s profile. The assessment request transmits candidate details and relevant resume data to Workvisa (or to your selected outside counsel) and returns a clear eligibility summary, recommended visa pathways, and estimated timelines to the Greenhouse activity feed. That summary enables faster go/no-go decisions and prevents recruiters from advancing candidates who would face long or expensive sponsorship processes. It also produces a documented record that legal and HR can reference later during filings and audits.
AI resume screener for Greenhouse
ZYTHR scores every applicant automatically and surfaces the strongest candidates based on your criteria.
- Automatically screens every inbound applicant.
- See clear scores and reasons for each candidate.
- Supports recruiter judgment instead of replacing it.
- Creates a shortlist so teams spend time where it matters.
| Name | Score | Stage |
|---|---|---|
| Oliver Elderberry |
9
|
Recruiter Screen |
| Isabella Honeydew |
8
|
Recruiter Screen |
| Cher Cherry |
7
|
Recruiter Screen |
| Sophia Date |
4
|
Not a fit |
| Emma Banana |
3
|
Not a fit |
| Liam Plum |
2
|
Not a fit |
Who benefits from integrating Workvisa with Greenhouse
| Who | Why it helps |
|---|---|
| Talent acquisition teams | Reduces screening time for sponsored candidates and centralizes immigration eligibility information inside the ATS. |
| In-house immigration counsel | Automates data collection and LCA preparation, freeing counsel to focus on complex legal issues rather than repetitive filings. |
| External immigration firms | Allows outside counsel to receive structured data, post notices, and submit LCAs while maintaining audit trails. |
| Companies with frequent skilled foreign hires | Scales processes and improves consistency across jobs and locations, shortening onboarding cycles and lowering error rates. |
| Startups and high-growth employers | Helps manage spikes in volume without adding proportional legal headcount, improving time-to-hire for mission-critical roles. |
Typical end-to-end workflow using the integration
- Candidate flagged in Greenhouse Recruiter marks a candidate as needing sponsorship and triggers the pre-hire assessment from the candidate record.
- Assessment returns eligibility summary Legal input—either from Workvisa experts or your counsel—appears back in Greenhouse with recommended visa types and risk notes.
- LCA and notice tasks initiated intraLCA™ generates LCA drafts, schedules required job postings on Greenhouse, and provides document lists for the candidate and employer.
- Automated submission and PAF creation Once approved, LCAs submit to the DOL portal, and Public Access Files are created and maintained automatically.
- Onboarding records and reporting Final case documents and status updates sync to matter records and analytics dashboards for compliance and operational review.
intraLCA™ is the automation engine that substantially reduces manual touchpoints in the LCA lifecycle: it pre-populates standard fields, validates wage and job data against prevailing wage sources, triggers required notice posting on Greenhouse, and formats submissions to the Department of Labor. The system also preserves timestamps and copies of notices and filings to simplify future audits and internal reporting. Because it integrates with Greenhouse job posts, intraLCA™ can coordinate public notice requirements automatically rather than relying on separate HR manual steps—this minimizes missed postings and ensures consistent evidence collection.
Common questions about the integration
Q: Does Workvisa only support H-1B filings?
A: No. While intraLCA™ focuses on LCAs used in H-1B processes, the platform supports a broader spectrum of immigration case types, document collection, and status tracking—configurable by matter type.
Q: Can outside counsel use the platform with my Greenhouse instance?
A: Yes. Workvisa allows outside counsel to be added as users or to receive routed assessment requests so they can prepare filings and post notices while maintaining their access controls.
Q: How secure is the data exchanged between Greenhouse and Workvisa?
A: Workvisa uses secure APIs, supports multi-factor authentication, and offers role-based access controls. Data transfer is encrypted and can be audited; organizations should confirm contract and SOC/ISO compliance details for their security requirements.
Q: How long does it take to implement the integration?
A: Typical implementations range from a few days for basic setups to 4–8 weeks for customized workflows, data mappings, and SSO configuration, depending on complexity and stakeholder availability.
Compliance risk: manual vs automated
| Risk area | Manual process | With Workvisa intraLCA™ |
|---|---|---|
| LCA data entry errors | Fields entered manually across multiple spreadsheets—higher error rate | Pre-population, validation rules and templates reduce entry errors |
| Notice posting | Manual posting with limited evidence capture | Automated job board posting with timestamped audit trail |
| Public Access File maintenance | Files compiled ad hoc after hiring | PAFs generated and maintained automatically during the workflow |
| Filing speed | Time-intensive, often days to complete | Filing time reduced through auto-generation and direct DOL submission |
| Audit readiness | Scattered emails and documents increase audit prep time | Centralized records and standardized templates shorten response time |
Implementation requires close coordination between recruiting, HR, and legal stakeholders. Key technical steps include establishing API credentials, configuring job and candidate field mappings in Greenhouse, setting permission roles in Workvisa, and verifying SSO or MFA settings. Allocate time for a pilot—select a representative job family and process a few live cases to validate templates, notice posting behavior, and reporting outputs. Training is minimal but important: recruiters need to know when to trigger assessments, legal teams must review template accuracy and prevailing wage settings, and HR should verify where final onboarding documents will be stored for compliance.
Key metrics to track after integrating Workvisa with Greenhouse
- Time-to-hire for sponsored candidates Measure from offer acceptance to work authorization or first day; automation should shorten this interval.
- LCA turnaround time Track duration from LCA initiation to DOL submission; intraLCA™ aims to reduce this by eliminating manual rework.
- Compliance exceptions per filing Monitor the number of filings flagged for correction or audit to quantify error reduction.
- Document completeness rate Percentage of candidate cases with all required documents collected at the time of filing initiation.
- Cost per sponsored hire Calculate total legal and operational cost before and after integration to evaluate ROI.
Hypothetical example: a technology company hiring ten foreign engineers annually used to average seven business days from legal intake to LCA submission. After integrating Workvisa and automating postings and documents, the company reduced average LCA turnaround to two business days, cut filing errors by 60%, and shortened overall onboarding by nearly three weeks. The legal team redirected saved time toward complex immigration strategy rather than repetitive form preparation.
Best practices for HR and legal when using the integration
Q: What templates should legal prepare?
A: Create pre-approved LCA templates, job descriptions aligned with prevailing wage categories, and standardized document checklists to reduce case-by-case drafting.
Q: How should recruiters use assessments?
A: Use pre-hire assessments as early screening tools to decide whether to proceed with candidates, and attach assessment summaries to the candidate record for auditability.
Q: How to maintain audit readiness?
A: Enable automatic PAF generation, retain timestamped notice records, and schedule quarterly export checks to ensure stored evidence matches filing records.
Q: When to involve outside counsel?
A: Route routine filings through the platform but consult or delegate to outside counsel for novel visa categories, complex immigration histories, or strategic litigation risk.
Limitations exist: integrations reduce manual work but don’t replace legal judgment for complex immigration matters, discretionary determinations, or litigation. Policy changes at the Department of Labor or USCIS can require rapid updates to templates and workflows, so firms should maintain an update cadence with their immigration experts and Workvisa administrators. Evaluate Workvisa as a productivity and compliance tool—not a substitute for counsel. Use it to reduce predictable manual tasks and to centralize records so your legal team can spend time where domain expertise matters most.
Feature checklist for evaluating Workvisa integration vs alternatives
| Feature | What to look for |
|---|---|
| Greenhouse-native workflow | Does the solution initiate requests and post notices directly from candidate and job objects in Greenhouse? |
| LCA automation and validation | Look for pre-population, prevailing wage checks, and direct DOL submission capabilities. |
| PAF and notice audit trail | Confirm automatic PAF generation, timestamped notices, and easy export for audits. |
| Security and compliance | Verify SSO, MFA, encryption in transit and at rest, and relevant compliance attestations. |
| Extensibility and APIs | Ensure APIs allow integration with HRIS, payroll, and external counsel portals as needed. |
| Support and SLAs | Check availability of 24/7 support, onboarding assistance, and response SLAs for critical issues. |
Speed up screening for visa-eligible candidates with ZYTHR
Pair your Workvisa–Greenhouse integration with ZYTHR to automatically screen resumes for visa-sponsorship indicators and rank candidates faster. ZYTHR’s AI reduces time spent on initial resume reviews and improves accuracy when identifying candidates who require immigration assessments—saving recruiting hours and ensuring sponsored-hire pipelines are prioritized correctly.